Regulations of Connecticut State Agencies
(a) Each agency shall put itself on public record as an affirmative action/equal employment opportunity employer. Consistent with that posture:
(1) written expression of the agency's commitment to affirmative action and notice of job availability shall be sent regularly to recruiting sources and organizations which are capable of referring qualified applicants for employment;
(2) all bidders, contractors, subcontractors and suppliers of materials shall be notified of the agency's affirmative action policy. Notice shall include a statement that the agency will not knowingly do business with any bidder, contractor, subcontractor or supplier of materials who discriminates against members of any class protected under Section 4a-60 of the Connecticut General Statutes;
(3) except in the case of a bona fide occupational qualification or need, employment advertising shall omit reference to age or gender and shall clearly convey the desire of the agency to employ members of protected classes; and
(4) notice that the agency is an affirmative action employer shall be sent to all unions which represent agency employees for collective bargaining purposes. Such notice shall contain an invitation to review and comment upon the agency's affirmative action plan.
(b) Each agency shall initiate and undertake aggressive, positive relationship-building activity to ensure that affirmative action is more than a paper commitment. Consistent with that effort:
(1) face-to-face discussion designed to cement ongoing relationships and develop additional recruiting sources shall ordinarily be required. Honest and persistent effort to cultivate a successful outreach recruitment program will require the agency to maintain frequent contact with protected class members and resource agencies;
(2) the participation of minority business enterprises meeting qualifications established in regulations issued pursuant to Sections 4a-61 or 32-9f of the Connecticut General Statutes or federal law shall be solicited and encouraged. The agency shall refrain from knowingly doing business with any bidder, contractor, subcontractor or supplier of materials debarred from participation in any federal or state contract program or found to be in violation of any state or federal antidiscrimination law, shall promptly report any behavior inconsistent therewith to the commission or other appropriate authorities for investigation, and shall encourage bidders, contractors, subcontractors and suppliers of materials to develop and implement affirmative action plans of their own;
(3) publication sources shall include media that target a protected class audience in the labor market area(s) most relevant for filling a vacant office, position or position classification; and
(4) pursuant to Section 46a-68 (e), the commissioner of the department of administrative services, the secretary of the office of policy and management and other representatives of the state involved in collective bargaining shall bargain in good faith for the inclusion of nondiscrimination and affirmative action clauses in all collective bargaining agreements to which the state or any agency listed in Appendix A is a party.
(c) Each agency may engage in concerted agenda with the department of administrative services, department of economic development or other pertinent agency to coordinate and unify activity undertaken pursuant to this section to eliminate unnecessary duplication of effort and expense.
(d) The agency shall maintain the name and address of each organization, recruiting source, bidder, contractor, subcontractor, supplier of materials, publisher and union receiving notice of the agency policy; date of notice; and copies of all communications, statements, advertising and contract provisions with the above groups or individuals. For each organization and recruiting source so identified, the agency shall further retain the dates of all outreach meetings and the results thereof or explain its failure to continue contact.
(e) Where the cooperation of another agency is essential to the implementation or activity undertaken pursuant to this section, the agency shall keep record of each instance of contact with the agency whose cooperation is requested and the outcome thereof.
(f) The affirmative action plan shall summarize the activity undertaken by the agency during the reporting period to comply with this section.
(Effective October 1, 1989)