Regulations of Connecticut State Agencies
Regional Emergency Telecommunications Centers, multi-town PSAPS and eligible municipalities requesting subsidies shall submit to the Department of Public Safety, Office of State-Wide Emergency Telecommunications, evidence of the following in order to be eligible for receipt of funding:
(a) Regional emergency telecommunications centers and multi-town PSAPS shall provide for representative boards with voting by members. Each regional Emergency Telecommunications Center and multi-town PSAP shall have a contract with each member municipality. Such contracts shall provide for the appointment of voting members of the representative board during the term of the contract.
(b) Regional emergency telecommunications centers, multi-town PSAPS and eligible municipalities shall provide annual reports to the Department of Public Safety, Office of State-Wide Emergency Telecommunications, no later than January 31st of each year. The report shall set forth, in a form prescribed by the Department of Public Safety, Office of State-Wide Emergency Telecommunications, a detailed statement of:
(1) The proposed annual operating budget for the fiscal year starting the following July 1st;
(2) Expenditures of state funds provided under Sections 28-24-1 to 28-24-14, inclusive, of the Regulations of Connecticut State Agencies during the previous fiscal year ending June 30th;
(3) Documentation of any 9-1-1 failures during the previous fiscal year;
(4) Documentation of the total number of requests for emergency assistance received by the public safety answering point during the previous fiscal year by the 9-1-1 system; and
(5) Documentation of the performance of a quality assurance program for the processing of emergency medical dispatch.
(c) Each regional emergency telecommunications center and multi-town PSAP shall have a chief administrative officer and a chief financial officer. The chief financial officer shall give a surety bond in the amount of five hundred thousand dollars.
(d) All public safety answering points shall submit an updated enhanced 9-1-1 service utilization plan in accordance with the provisions of Section 28-27a of the Connecticut General Statutes.
(e) Payment of subsidies shall be made in equal quarterly payments, no later than thirty days prior to the start of the quarter. Payments shall be made in accordance with the funding formula established in subsection (j) of this section. No later than sixty days after the end of each quarter, the regional emergency telecommunications center, multi-town PSAP or eligible municipality shall submit a financial report of the expenses of the previous quarter to the Department of Public Safety, Office of State-Wide Emergency Telecommunications. The Office of State-Wide Emergency Telecommunications may withhold quarterly payments if financial reports are not submitted.
(f) Except as provided in subsection (h) of this section, any funds issued at the beginning of a quarter, and not expended by a regional emergency telecommunications center, multi-town PSAP or eligible municipality during that quarter shall be applied toward future allocations.
(g) Funds provided to regional emergency telecommunications centers, multi-town PSAPs or eligible municipalities shall be used exclusively for the purpose of providing emergency telecommunications services. Funds shall not be used for the following purposes:
(1) Purchase or leasing of real estate or vehicles; or
(2) Operational expenditures not related to public safety emergency telecommunications.
(h) In no case shall the state provide funding in excess of one hundred percent of the operational requirements of a regional emergency telecommunications center, multi-town PSAP or an eligible municipality. Any subsidy in excess of one hundred percent of operational requirements, provided in any given fiscal year, shall be refunded to the State of Connecticut, Office of the State Treasurer, for deposit in the Enhanced 9-1-1 Telecommunications Fund.
(i) Any entity provided with subsidy or grant funds shall be audited in accordance with the provisions of Sections 4-230 through 4-236 of the Connecticut General Statutes.
(j) The formula for the calculation of the subsidies to regional emergency telecommunications centers, multi-town PSAPs and for municipalities with a population in excess of forty thousand is based upon the following variables:
(1) Aggregate population (variable p) of the municipalities served based upon the most recent population figures from the Department of Public Health.
(2) The calculation of variable n is based upon the percent above the state median number of 9-1-1 calls received. Variable n shall not be less than 1. In the event that the calculated number is less than 1, the number utilized shall be 1. The number of 9-1-1 calls received by the regional communications center, multi-town PSAP or eligible municipality shall be provided on an annual basis. For the purposes of calculation, data for the previous calendar year of the total count of actual 9-1-1 calls, as recorded by each telephone or telecommunications company providing local telephone service and each provider of commercial mobile radio service, shall be utilized. The number of inquiries to the Automatic Location Identification (ALI) data base for each public safety answering point is not to be utilized in the calculation of the number of 9-1-1 calls.
(3) (A) The emergency telecommunications service count (variable c1) is based upon the sum of the emergency telecommunications service counts for the municipality or municipalities served. For each municipality served, the factors of .025 for one emergency service dispatched, .05 for two emergency services dispatched and .1 for three emergency services dispatched shall be utilized. For each municipality, the variable c1 shall not exceed .1.
(B) The emergency telecommunications service count shall be increased for regional emergency telecommunications centers and multi-town PSAPs by a factor of .02 each year, starting with the second year, until a maximum of .2 is achieved.
(C) Those municipalities exclusively served by the Connecticut State Police for law enforcement purposes and participating in a regional emergency telecommunications center or multi-town PSAP shall be credited with one additional dispatch service in the calculation of the service count variable c1.
(4) (A) The number of full service dispatch centers (variable c2) shall not exceed the value of 1.0. Municipalities with populations in excess of forty thousand and funded under the subsidy program that continue to utilize secondary answering points for emergency telecommunications services shall be subject to a reduction in the value of 1.0 by .25 for each year of continued utilization of secondary public safety answering points, starting in the second year.
(B) Funds withheld as a result of the operation of a secondary PSAP shall be held by the Office of State-Wide Emergency Telecommunications for a period of three years. If PSAP consolidation does not occur during the three-year period, the withheld funds shall be reallocated for use by the Enhanced 9-1-1 Telecommunications Fund.
(5) The funding base variable (variable b) is one dollar and fifty cents in year one. In subsequent years, the funding base variable shall be one dollar and fifty cents plus the average growth rate of the Consumer Price Index, as recorded by the United States Department of Labor, Bureau of Labor Statistics, over the previous three calendar years. In subsequent years, variable b shall increase by .1 each year until variable b equals 2.0. The calculation of the base variable shall be performed prior to January 31st of each year.
(6) The funding formula shall be as follows: subsidy payment t equals the total of variable p times variable n multiplied by the sum of variable c1 and variable c2 times variable b. Therefore t = ((p*n) * (∑c1, c2))*b.
Example 1: City "A" has a population (p) of 140,000 and 2.2 (n) value for percent above the state median of 9-1-1 calls. City "A" dispatches the three emergency services (c1=0.1) and serves only one city (c2 = 1). The funding base value is $1.50. The calculated subsidy to City "A" would be:
(140,000*2.2)*(0.1+1) * $1.50 = $508,200
Example 2: Regional Emergency Telecommunications Center "X" has a population of 90,000 and a value of 1 (n) for percent above the state median of 9-1-1 calls. Regional Emergency Telecommunications Center "X" provides dispatch service for fire and emergency medical services to ten towns. All ten towns are exclusively served by the Connecticut State Police. Therefore, variable c1 equals ten times 0.1 (1.0). Variable c2 equals the maximum value of 1.0. The funding base value is $1.50. The calculated subsidy to Regional Emergency Telecommunications Center "X" would be:
(90,000*1)*(1+1)* $1.50 = $270,000
(k) A new multi-town PSAP, formed by two towns that are part of an existing Regional Emergency Telecommunications Center, shall be eligible for enhanced 9-1-1 funding after a three-year period. Such three-year-period shall commence on the date that the Department of Public Safety, Office of State-Wide Emergency Telecommunications, first authorizes the establishment of such new multi-town PSAP.
(Adopted effective January 24, 1997; Amended March 3, 2006)